Portable Document Scanners Help Your Office Go Paperless
Posted 01/04/10
Your portable document scanner can be a valuable partner on your next business trip. Compact enough for a briefcase, a portable document scanner can create ADOBE or PDF formatted pages and files in the blink of an eye and on the go from documents as small as a business card and as large as an 8 by 14 sheet of paper using a sheet fed design.Portable document scanners are small enough for a briefcase yet powerful enough to instantly create ADOBE or PDF formatted pages and files while on the go from images as small as a business card and as large as legal sized paper. These handy devices require no external power and transmit their captured data with the help of a high speed USB cable that connects to your laptop or PC.Portable document scanners are compatible with the different network operating systems. They allow you to scan and electronically organize photos, brochures, articles, documents and business cards for (paperless) access later on. Other members of your team will also be able to access the information once downloaded into your company network. Take a portable document scanner with you the next time you attend a conference, trade show or seminar. You will be amazed at the amount of information you can capture and bring back to your team members without putting one business card or company brochure into your briefcase. The annual savings in paper alone is enough to justify the purchase of a portable document scanner. And all without creating a mess in your briefcase or on your desk from all the business cards and promotional materials that you typically accumulate at those events. Your boss will like the fact that portable document scanners are lightweight enough to share with other employees without the need to purchase more than one or two units.
Some portable document scanner models bundle a super intuitive PDF file viewing application in with their packages. The viewing application scans files into eBinders that you can click and drag from one virtual cabinet to another. EBinders can be customized with divider pages and pictures, highlighted with a virtual highlighter color palette and marked with digital sticky notes. Optical character recognition technology provides you with the means to conduct keyword or phrase searches in your eBinders rather than requiring you to search page by page for the text you need.
Some small companies collect personal identification information from their clients for their files. Portable document scanners capture images and data from drivers licenses, medical insurance cards, checks, passports and other forms of personal identification. That certainly reduces wear and tear on the office copier and the need for copy paper.